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Improve and secure the processing of supplier invoices

Automate the collection and entry of supplier invoices with Artificial Intelligence

Benefits

Increase your Accounts Payable department productivity with AI

A single interface for invoice control and approval

  • 3-way matching: Ensure consistency between Invoices, Purchase Orders (PO), and Goods Received Notes (GRN) thanks to a centralized interface that allows you to check all information at a glance: quantity and amount discrepancies, changes in banking information, etc.
  • Improve your existing processes without changing them.

Meet regulatory requirements and prevent fraud

  • Traceability of the complete supplier invoice lifecycle from reception to payment.
  • Facilitate your compliance with an audit trail by keeping a chronological record of information related to the invoice and associated documents.
  • Secure your process and avoid fraud by automatically verifying supplier information (IBAN, address, etc.).

A tool that supports quick and informed decision-making

  • Define decision patterns by applying specific validation and control rules to your invoices to quickly obtain payment approvals from the authorized person.
  • Minimize invoice processing errors and reduce administrative burden.

 

Experience a flexible solution to match your changing business environment

  • Set up approval workflow on demand and change as and when your business requires.
  • Assign and delegate validation process per branch, office, or AP group.
  • Address document task requests with non-ERP users without limitation to the number of users.
  • Manage both domestic and international supplier invoices, including multicurrency and multilingual.

Architecture

Compleo Invoice Platform, a cutting-edge solution designed for AP

Schema of Compleo Invoice platform solution

Compleo Invoice Platform is a SaaS and ERP- agnostic solution; it complements the functionalities of the ERP without duplicating them.

It allows the multi-channel receipt of invoices and the standardization of their processing in an ergonomic and centralized interface. It thus facilitates collaboration between departments to obtain the information necessary to properly manage supplier invoices (supplier record verification, validation, payment voucher, etc.).

Compleo Invoice Platform synchronizes with the ERP or accounting application, whether SaaS-based or on-premises, via API for real-time access and feedback (integration, blocking and payment statuses, order and delivery history, supplier record, etc.).

Features

Compleo Invoice Platform, a consolidated invoice management solution

Discover our Invoice Management solution.

See how it works and request a live demo !

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FAQ

Frequently Asked Questions

3-way matching is a verification process that compares three documents in the purchasing process: the Purchase Order, the Goods Receipt Note (GRN), and the Invoice. This process ensures that the information on these three documents is consistently accurate. 3-way matching minimizes errors and fraud while ensuring effective financial management.

Compleo Invoice Platform is ERP agnostic and can connect with various ERPs provided the ERP offers API functions to exchange information.

From mid-size businesses to large corporations, we offer the same service and support. Since MS Azure hosts our Compleo Invoice Platform, a SaaS application, it can handle extensible resources to face volume and workload. Our 8 offices from Los Angeles to Singapore cover all time zones during business hours, offering assistance if needed.

When addressing automation, the first step is to define your rules around implementation and then proceed to automate. Next, determine which steps of your workflow you require automation for. For example, how do you determine the legitimacy of an email and identify the invoice from among multiple pages, PDFs, or attachments? Or, which amount discrepancy can be ignored to authorize the draft invoice creation?

Artificial Intelligence (AI) outperforms OCR when dealing with PDF reading. MS Azure Forms Recognizer identifies PDF content and data meaning without training or model definition. For example, no matter where the invoice number is located on the invoice nor how it’s named, the system will recognize that “INV. Ref: FL099854/GH” indicates that “FL099854/GH” is the invoice number to consider.

Automation handled by an Intelligent Processing Automation (IPA) system, such as Compleo, triggers successive processing steps based on scenarios and variables. The use of Service Messages technology makes data exchange real-time and resource-saving.

API communication surpasses exchange via connectors or folders. The one-time set-up of API calls within Compleo eases any ERP communication without coding. API allows direct and secured communication between the SaaS platform hosting Compleo Invoice Platform and ERP.

Content or process metadata recorded throughout the workflow allows the creation of a secured Audit Trail and groups all components for Invoice Archiving once the Invoice is Classified.

Symtrax has offered solutions for Customer Invoices (O2C) for decades. We are proficient in data and document automation, transformation, exchanges, protocol, workflow, and e-invoicing regulations within various countries. Offering a solution for Supplier Invoices (P2P) is part of our expertise, to which we added Artificial Intelligence (AI) for PDF content analysis provided by Microsoft Azure. This solution has been designed and tested with business end users, AP Professionals, and Accountants.

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